Core Functions performed by the Office of the Controller of Examinations:

• All matters concerned with the conduction of examination.
• Preparation and display of final result notification (s) and sending the grade reports to students.
• Arrangement for the timely issuance/provision of the examination material, instructing the supervisory staff and holding their meetings as and when required.
• Postponement or cancellation of examination, in part or in whole, in the event of malpractices or if the circumstances so warrant after approval of Vice Chancellor.
• Appointments of unfair means committee with the prior approval of Vice Chancellor in relation to examination matters for carrying out investigation and convene meeting and issue notices thereof.
• Bringing into the notice of the Vice Chancellor all cases of infringement of rules of examinations with full report for disposal.
• Maintaining over all examinations record of the students.
• Ensuring and maintaining strict secrecy of all information regarding the examinations.
• Issuance of transcripts to Under Graduate & Post Graduate students. Keep record of Student’s result and ensure departmental secrecy.
• Exercising such other powers and perform such other duties as may be prescribed or assigned to him, by the Vice Chancellor.
• Issuance of degrees to Under Graduates & Post Graduates students.

The Chancellor

Per section 8 (1) & (2) of Government College Women University Sialkot ACT 2012 (VII of 2013), The Chancellor or a nominee of the Chancellor shall preside at the convocation of the University.

Notification of Convocation

1. The date of Convocation shall be fixed by the Chancellor on the recommendations of the Vice-Chancellor. As soon as the date of Convocation is fixed, the Controller shall notify all graduates eligible to receive their Degrees at the Convocation through letters posted to the candidates. The date of convocation be also publicized through press or university website/ social media.
2. Such candidates should be required to submit Rs. 3000/- each as convocation registration fee and same is considered as Degree Fee.
3. The Registrar shall inform all the members of the Syndicate, the Academic Council and the Faculties by means of circular giving the time, date and venue of the Convocation.
4. Graduates receiving degrees at the Convocation shall wear the Academic costume approved by the university to which they are entitled.
5. Roll of Honour will be awarded to the Graduates obtaining CGPA 3.700 or more.
6. No graduate shall be admitted to Convocation unless she is in the proper Academic costume.

Procedure of the Convocation

The procedure of the Convocation shall be as follows:

1. The teaching faculty of the University and the graduates shall assemble in the Convocation hall half an hour before the time of the commencement of Convocation.
2. Procession
   1. The convocation procession will be formed in two rows and enter the auditorium in the following order:
      1. Registrar
      2. Two Students left/right side following Registrar with flags.
      3. Faculty members in ascending order of Seniority
      4. Deans of all Faculties
      5. Controller of Examinations
      6. The Vice-Chancellor
      7. Chairman HEC
      8. The Pro-Chancellor
      9. The Chancellor

1. The candidate shall apply for the change/correction in name in her personal file available in concerned Department along with all the documents prior to apply for Revised/ Duplicate Degree.
2. The Controller of Examinations, after the verification of the documents and data provided by the candidate, shall forward the application to the Vice-Chancellor for approval.
3. After the approval by the Vice-Chancellor, the Controller of Examinations will issue notification shall proceed for Revised/ Duplicate Degree, accordingly.
4. After the approval of Vice Chancellor, the Registrar will issue notification regarding all matters of registration, if needed to be revised or desired by candidate after fulfillment of the codal formalities.
5. Information regarding change of the candidate’s Name/ Father’s Name or any other Change/ correction will be mentioned on the Degree.
6. The word Revised or Duplicate shall be at the top of the Revised and Duplicate Degree respectively.
7. The Controller of Examinations shall issue the Duplicate / Revised Degree to the candidate after verification from the original CNIC and Signatures on the prescribed register for receiving degrees.
8. Nobody other than concerned candidate can apply for the Duplicate / Revised Degree on behalf of the candidate.
9. In case of damage/ change/ correction in name in Original Degree, the Controller of Examinations shall stamp “CANCELLED” on the original Degree prior to the issuance of Duplicate / Revised Degree in the presence of the Signatories and by observing all codal formalities.
10. In either case, the Registrar shall notify the cancellation of Degree, prior to the issuance of Duplicate and Revised Degree.
11. In each case, The Registrar Office/ Controller of Examinations shall inform HEC accordingly.
12. Prescribed Fee for Duplicate and Revised Degree will be the same as that was fixed at the time of Convocation.
13. Fee for Duplicate and Revised Degree will be Rs. 3000/-

• An applicant have to download the challan form of Transcript/Degree Verification from her LMS account.
• Application form/request form of Transcript/Degree Verification from University website by following the link https://www.gcwus.edu.pk/exam-downloads/ along with the documents (Transcript/Degree) to be verified.
• In case of departmental verification, request of verification should be on official letter head of the organization along with the photocopy of the document to be verified and demand draft on the name of treasurer Government College Women University Sialkot (Rs. 2000/- ) will be required. (Challan form can also be attached after depositing fee. To get challan form sent an email to request challan form by providing information of the student whose verification is required.
• Verification of Transcript/Degree will be dispatched to the provided postal address within two weeks after receiving the application and university will not responsible if it gets lost.

Note: (Verification of Transcript/Degree can be get by submitting document in hard form or via e-mail on degreeverification@gcwus.edu.pk